Policies & Programs

Statement of Policy

This policy outlines the definitions, responsibilities, procedures, and guidelines for Law School departments, student organizations and outside organizations wishing to sponsor an event with an outdoor barbeque (BBQ) at Loyola Law School.

Policy

Loyola Law School departments, student organizations and outside organizations seeking to plan BBQ events may reserve the BBQ grill through Loyola Law School’s food service provider (Sodexo - Sonia's Cafe).

Procedures & Guidelines for Reserving BBQ Grill

1. Student organizations must submit the online Reservation Form to Campus Operations.
2. Law School Departments and outside organizations must reserve the venue through the Campus Operations Office and make arrangements with Sodexo for the BBQ grill.
3. All perishable food served during the event must be purchased directly from Sodexo Catering at bulk rate pricing.
4. One Sodexo chef must be hired for a minimum of two hours for each event. The two-hour minimum includes half an hour for set up, one hour of cook time, and half an hour for clean up.
5. The Sodexo staff member will assist with food preparation and supervise all students, staff and faculty who will be preparing food.
6. The Campus Operations Office determines locations that may be reserved for events.
7. Only one BBQ grill is available for use.

This policy does not apply to events catered through Sodexo. However this policy would apply to any events catered by an outside caterer.

Note: Any and all BBQ events on campus must be scheduled and approved by the Campus Operations department.

Last updated:01/20/22

Statement of Policy

This policy outlines the Law School reservation policies and procedures for all classrooms.

Loyola Law School assigns space priority to academic courses booked by the Office of the Registrar in all general use classroom space during the academic year and restricts the use of space based on the Law School Policy on Event Prioritization and Blackout Dates (found below).

General Use Classrooms

General use classrooms are not restricted to any specific department on campus.

Procedures & Guidelines

Academic Requests for Classrooms

The Office of the Registrar is responsible for booking classrooms for academic courses. Requests from academic personnel for single-day or short-term use of  classrooms are processed by Campus Operations.

Non-Academic Requests for Classrooms

Campus Operations is responsible for booking classrooms for all non-academic courses or other uses. Requests for classrooms may only be processed after the drop/add period ends at the beginning of each semester. This is generally at the start of the third week of the academic semester when class schedules are finalized by the Office of the Registrar.

Last updated:6/19/12

Statement of Policies

The reservation process differs slightly based on the group. 

For All Groups

Reservations are required 2 weeks prior to the event.  For more assistance with a reservation contact the Campus Operations office at 213-252-7440.

Event Policies

The Contact Person sponsoring the event or Event Coordinator attending the event is responsible for ensuring that the following policies are followed during the event. The Contact Person/Event Coordinator is also responsible for all guests and their actions.

1. No adhesive, staples, tacks or nails may be used to decorate. Blue painters tape is the only adhesive allowed for decorating.
2. No smoking, candles, or open flames are permitted.  Enclosed votives are acceptable.
3. Confetti, glitter, and uncooked rice are not allowed in the facility.
4. Helium balloons should be used with care and must be removed.
5. The sponsoring organization is responsible for disposing of all trash and decorations in the receptacles after the event.
6. Equipment and/or furniture may not be operated or moved by anyone except Campus Operations staff and may not leave the facility.
7. Any damages occurring to the facility or to the equipment by the event guests will be charged to the sponsoring organization.
8. Emergency doors must remain clear at all times.

Statement of Policy

Loyola Law School assigns priority to certain events and functions and restricts the use of space and resources based on the Law School Holiday Calendar published by Human Resources.  No event, function, or activity may take place during published Law School Holidays.

Law School Holidays

The following are the general holidays observed by Loyola Law School.  Actual dates will vary from year to year based on the national holiday observance and the demands of the academic calendar.  Please refer to the current holiday schedule.  No events may take place during these dates since the Law School is closed and no support staff is available.

• Martin Luther King Jr. Day (3rd Monday of January)
• Start of Spring Break (Wednesday before Easter)
• Good Friday (Friday before Easter)
• Cesar Chavez Day (March 31st)
• Memorial Day (last Monday of May)
• Independence Day (July 4th)
• Labor Day (first Monday of September)
• Thanksgiving Day, Day after Thanksgiving (4th Thursday and Friday of November)
• Christmas Break (generally Christmas Eve day through January 2nd) 

Other Blackout Dates

Loyola Law School also designates full priority to the following events and restricts all other events or functions from occurring on these dates due to their size, scope and logistical complexity.

• First Year Orientation (generally in August)
• Swearing In Ceremony (generally December and June)
• Commencement (generally the 3rd Sunday of May)

Events Prioritization and Other Considerations

Law School academic courses and programs have priority over all other requests.  Law related programs have priority over non-law related program requests.  Outside organizations may be allowed to rent Law School facilities subject to availability and approval of the Dean’s Office.

Last updated:6/19/12

Loyola Goes Green

Loyola Law School has expanded its recycling program. Currently, the Loyola campus recycles or composts 50% of its waste. Its goal is to increase the amount recycled or composted to 65% over the next two years.

Campus waste stations are conveniently placed throughout campus. All students, staff, faculty and visitors are asked to sort their waste into the following bins: 

RECYCLE

WHITE COPY PAPER
CANS
GLASS
PLASTIC CONTAINERS

COMPOST

NEWSPAPERS
MAGAZINES                       
BLUEBOOKS                      
FLYERS
BROCHURES                      
SHREDDED DOCUMENTS
PAPER PLATES                   
CARDBOARD
PLANTS                                
FOOD-SOILED WASTE

TRASH

STAPLES                       
STRAWS
STYROFOAM
PLASTIC SODA CAPS
PLASTIC COFFEE LIDS, ETC.

Outside Campus Recycling/Composting Centers:

• Burns Plaza
• Esplanade
• Founders Plaza
• Oak Tree Quad
• Rains Plaza

Inside Recycling/Composting Centers:

Composting/Recycling Centers may also be found in break and copy rooms in the larger campus departments.

Anyone with questions or suggestions regarding this program is encouraged to contact Campus Operations at x8156 or 213.736.8156.

Loyola Law School is a non-smoking campus except in designated outdoor spaces. The desires of both smokers and non-smokers alike were contemplated while developing this policy and identifying appropriate smoking areas. In consultation with the SBA, three areas have been identified.

1. Breezeway between Rains Library and the Casassa Building
   • The wooden benches closest to the entrance to the library mark the outermost boundary of this smoking area.
   • Tables and chairs with ashtrays are located within this breezeway indicating that this is an appropriate smoking area.
2. Garden area near flag pole
   • On either side of the flag pole in the grassy area south of the basketball court, there are teak tables and chairs with ashtrays indicating that this is an appropriate smoking area.
   • This area was chosen because it was not in the path of travel and is an attractive, and hopefully comfortable, space.
3. Patio space between Donovan Hall and the Girardi Advocacy Building (GAC)
   • The large planters on the outer end of this space mark the outermost boundary of this smoking area. Smokers must be behind these planters while smoking.
   • Two tables have been placed in this space with ashtrays to indicate this is an appropriate smoking area.
   • This area was chosen as a sort of "quick smoke" area to facilitate those smokers who wish to smoke during a short break on this side of campus and feel they don't have time to go to the flag pole area. However, space is somewhat limited here due to its proximity to buildings and walkways, as well as the sometimes inward blowing wind. Please be considerate of others in this area and use the flag pole alternative when feasible on this end of campus.

Smoking anywhere else on campus is prohibited. Please respect your fellow campus residents and adhere to this policy. Thank you in advance for your understanding. Anyone smoking outside of one of these areas may be asked by senior administrative personnel or security to relocate to a designated smoking area. If there is anything that can be done to improve these designated smoking areas, please share your ideas with your SBA representatives.